Development and Administrative Specialist

Remote

Full-time

$45,000 - $52,000

About the Role

Job Term

This is a temporary position supported by grant funding from The Andrew W. Mellon Foundation’s Humanities in Place Program, with a 22-month appointment. The selected candidate will contribute to help solidify the resources needed to continue the position as a permanent, ongoing position in our organization.

Founded in 2014, Latinos in Heritage Conservation (LHC) is celebrated as the leading organization preserving Latinx places, stories, and cultural heritage in the United States. We are a diverse network of intergenerational advocates conserving Latinx sites and living cultures in the fabric of American society, affirming the value of our history in the hemispheric struggle for social justice. LHC is transforming the preservation movement at a national scale through innovative projects and capacity-building efforts to amplify Latinx communities and heritage.


Job Summary

Latinos in Heritage Conservation (LHC) seeks a Development and Administrative Specialist to join a dynamic team and is willing to play a critical role in groundbreaking work to support Latinx heritage throughout the U.S.

This position will be vital in providing administrative support to the organization and assisting with fundraising efforts. The ideal candidate will be highly organized, passionate about history and culture, have non-profit experience, and have the desire and personality to work with community. The Development and Administrative Specialist will join us in our deep commitment to equity and inclusion, value intersectionality, and prioritize telling and protecting these unknown stories in our day-to-day work.

General Responsibilities

Administrative

  • Handle the day-to-day communications and administrative support for the organization and serve as the primary point of contact, including answering telephones, electronic correspondence, printing, routing correspondence/mail, drafting emails, letters, and documents, collecting, and analyzing information as needed.

  • Manage LHC’s  calendars, schedule meetings, identify key deadlines/milestones, and  coordinate deliverables as necessary.

  • Assisting with a range of communications and program support needs for the organization, such as planning, drafting, editing member communications, blogs, and our e-newsletter, La Herencia for online and member distribution.

  • Assist with logistics for virtual events, meetings, programmatic content, and convenings.

  • Assists with the planning and execution of board and committee meetings, including the agenda, development of meeting materials, taking minutes, and day-of execution.

  • Prepare and process expense reports, vendor invoicing paperwork, and processing.

  • Represent the organization at community meetings and events.


Development and Fundraising

  • Support donor solicitation and other fundraising efforts. Manage gift acknowledgment process and produce donor letters on a weekly basis. Process memberships and donor payments.

  • Manage and maintain the contact list and donor database while implementing best practices for confidential record-keeping and management.

  • Management and solicitation support around sponsorships, ticket sales, auction items, etc. in relation to LHC events.

  • Write and coordinate mailings such as appeal letters, invitations, and holiday cards.

  • Support the executive director with reviewing grant applications and fundraising proposals.

  • Conduct research on prospective corporate, foundations, and individual donors.


Perform other duties and special projects as assigned.

Specific Responsibilities

Professional Qualifications

  • Bachelor’s degree (preferred) or any combination of education, training, and 3 years of experience related to office administration, non-profit, marketing, business development, project management, or related fields.

  • Proven excellent project management and organizational skills with a demonstrated ability to deliver high-quality, accurate work on time.

  • Must be enthusiastic about our mission and committed to equity and inclusion in every aspect of your work. Must be able to discuss racial equity, have experience working with BIPOC organizations, and most importantly, have cultural competency for Latinx communities.

  • Ability to speak, read, and/or write in Spanish is a plus.

  • Has excellent interpersonal abilities including strong listening, writing, editing, presentation, and verbal skills.

  • Has the ability to identify, prioritize and manage agendas, employee communications, high-level presentations, and documents and is comfortable multi-tasking in a fast-paced environment.

  • Experience with direct and electronic mail services, writing grant proposals, press releases, and/or fundraising letters.

  • Exceptionally proficient in MS Word, Outlook, Excel, SharePoint, PowerPoint, and internet research skills, with the ability to learn new applications quickly. Prior CRM or donor database experience is a plus.

  • Excels in working independently. Remote work experience is a plus.

  • Previous experience in development and a non-profit organization is a plus.

To Apply

Join Our Team
This full-time, remote, non-exempt position, is eligible for a benefits package, that includes affordable health, dental, and vision coverage; professional development opportunities; paid time off, and holiday policy. This is a remote position with benefits including a remote work equipment allowance and generous paid time off. Some travel and occasional weekends will be expected for in-person partner meetings, conferences, retreats, etc.


Annual Salary: $45,000 - $52,000


Application Process

Email cover letter and resume to info@latinoheritage.us with the subject line “Development and Administrative Assistant” no later than 5 pm CST on August 26, 2022.