Administrative Specialist

About
 

Position Type: Full-time/exempt, 40-hours a week, 9-5 

Salary: $40,000 - $50,000  

 

Job Type: Full time/non-exempt; hours may vary depending on work demands and business needs.

Reports to: Project Manager and Executive Director

Location: Remote with travel

URL: https://www.latinoheritage.us/careers

 

Job Summary: Latinos in Heritage Conservation (LHC) seeks an Administrative Specialist to join our dynamic team and is willing to play a critical role in groundbreaking work to support Latinx heritage throughout the U.S.

 

This position will be vital in providing administrative support to programming and the organization’s mission. The ideal candidate will have office administration experience, be highly organized, project management experience, be passionate about culture, and have the desire and personality to work with community. The Administrative Specialist will join us in our deep commitment to equity and inclusion, value intersectionality, and prioritize telling and protecting these unknown stories in our day-to-day work. 

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Mission:

To build a movement that affirms Latinx heritage through education, conservation, and

leadership development.

 

LHC Vision:

A just world that values Latinx heritage, people, and places.

 

Job Term: This is a temporary position supported by grant funding, with a 12-month appointment. The selected candidate will help solidify the resources needed to continue the position as a permanent, ongoing position in our organization.  

 

 

Essential Responsibilities 

 

Program Support:

• Provide crucial administrative and coordination support for key programs, including the Latinx Preservation Toolkit, the Abuelas Project, and LHC's national conference, among other initiatives.

Communication Management:

• Manage day-to-day communications, acting as the primary point of contact for the organization. This involves answering telephones, handling electronic correspondence, overseeing printing, routing mail, drafting emails and documents, and collecting/analyzing information as needed.

Logistics Assistance:

• Assist in the seamless execution of logistics for field workshops, virtual events, programmatic content, and convenings.

Community Representation:

• Represent the organization at community meetings and events, fostering collaboration with other staff members.

Project Coordination:

• Collaborate with the Project Manager in coordinating the project planning calendar and meticulously track project budgets.

Flexibility and Special Projects:

• Demonstrate adaptability by performing other duties and special projects as assigned, contributing to the overall success of the organization.

 

 

Qualifications

 

Education and Experience:

• Bachelor’s degree (preferred) with a minimum of 3 years of experience in office management, administration, business development, project management, or related fields.

Project Management Skills:

• Proven excellence in project management and organizational skills, showcasing the ability to deliver high-quality work within specified timelines.

Technical Proficiency:

• Proficient in SharePoint, with a track record of completing projects on schedule.

Strategic Project Execution:

• Capability to plan, execute, and control projects, including risk assessment, option identification, decision-making, and implementation of corrective actions.

 

Commitment to LHC’s Mission:

• Enthusiastic about our mission and dedicated to equity and inclusion. Experience working with Latinx and BIPOC organizations, coupled with cultural competency for Latinx communities, is essential.

 

Language Skills:

• Ability to speak, read, and/or write in Spanish is a plus.

Interpersonal Abilities:

• Excellent interpersonal skills, encompassing strong listening, writing, editing, presentation, and verbal communication abilities.

Organizational Skills:

• Proficient in identifying, prioritizing, and managing agendas, employee communications, high-level presentations, and documents. Comfortable with multitasking in a fast-paced environment.

Technical Proficiency:

• Exceptionally proficient in MS Word, Outlook, Excel, SharePoint, PowerPoint, and internet research skills, with the ability to quickly learn new applications.

Independence and Remote Work:

• Proven ability to excel in working independently, with remote work experience being a plus.

Additional Skills (Preferred):

• Experience with GIS or design is a plus.

 

Join Our Team

• This full-time, remote, non-exempt position provides an extensive benefits package for the employee, completely covered by the employer, along with affordable insurance options for family members. The package encompasses health, dental, and vision coverage, ensuring our employees have peace of mind and security. In addition to health benefits, our comprehensive package offers professional development opportunities to foster career growth, paid time off for a healthy work-life balance, and a holiday policy to commemorate important moments.

• Recognizing the importance of work-life balance, we offer generous personal time off, allowing our employees the flexibility they need to recharge and attend to personal commitments.

• As a remote position, we understand the importance of a well-equipped workspace. Therefore, employees will also receive a remote work equipment allowance, ensuring they have the tools necessary to perform their roles effectively.

• While this is a remote position, travel and weekends will be required for in-person partner meetings, workshops, conferences, etc.

 

Annual Salary:

• Entry Level: $40,000 plus comprehensive benefits

• Experienced: $45,000 plus comprehensive benefits

• Highly Experienced and High Performer: $50,000 plus comprehensive benefits

 

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No phone calls please.  

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